Executive Assistant

Palo Alto, California, United States (Hybrid)
Full time
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Job description

At Mibura, we believe that infrastructure powers progress. That execution is as essential as innovation. That better collaboration builds better technology. Trusted by the world’s leading technology companies for 15 years, we move, store, process and secure the world’s data with silicon focused solutions designed for our customers’ current needs and future ambitions. Through a process of deep collaboration and transparency, we’re ultimately changing the way tomorrow’s enterprise, cloud, defense, and carrier architectures transform—for the better.

The data infrastructure that our customers build has never been more critical to our global economy. It’s what’s keeping the world connected, businesses running, and information flowing. If you’re ready to excel, innovate, and truly enjoy your work, apply now for the position detailed below.

The Opportunity

Mibura is looking for a motivated Executive Assistant to join our growing team. At Mibura, we are building the next generation public cloud for accelerated workloads. This role will support the Chairman, Founder & CEO, General Counsel, Finance Office, and VP of Sales. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.


  • Manage complex calendar and scheduling to support teams in multiple time zones;
  • Manage travel and expense report coordination & submission;
  • Organize, execute, and assist with team scheduling (staff meeting agendas, all-hands meetings, deployments, off-sites, and team social events);
  • Track and help drive completion of key deliverables and follow up on outstanding items;
  • Manage team space in CA, VA offices along with other key global supplier and data center facilities including moves, reconfigurations, access and physical space for CEO office in Los Angeles
  • Work closely with the leadership team to provide support to the organization, and with other executive assistants on collaborative C-suite projects; and
  • Document writing & editing

Basic Qualifications

  • Must be able to thrive in a fast paced, high pressure environment on a global landscape
  • 5+ years of experience providing executive support assistance at sr. executive level
  • Project management experience
  • Experience with Microsoft Office, Google Suite, and Google Calendar
  • Experience with event planning
  • Strong organizational, communication and interpersonal skills
  • Demonstrated ability to improve processes
  • High levels of integrity and discretion
  • Impeccable attention to detail
  • Multilingual
  • Highly motivated, organized individual who is able to work effectively with minimal supervision, coordinating with staff across multiple locations and time zones.
  • Ability to prioritize and handle multiple assignments at any given time

Why Mibura?

At Mibura, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values:

Be Curious at your Core

Act like an Owner

We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and provides the opportunity to develop innovative solutions to complex problems. As we get set for take off, the growth opportunities within the organization are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us!


We offer a competitive salary and benefits, including:

  • Medical, dental and vision insurance - 100% paid for the employee
  • Life Insurance
  • Short and long-term disability insurance
  • Flexible Spending Account
  • Flexible, full-service childcare support with Kinside
  • 401(k) with a generous employer match
  • Flexible PTO
  • Catered lunch each day in our offices
  • A casual work environment

Mibura is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification. Research shows that people from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy. We urge you not to prematurely exclude yourself and to apply if you're interested in this work.
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